Below you will find some Frequently Asked Questions about Ready Records. If you don’t find your answer here, please reach out to us!
General
What does Ready Records do?
Ready Records allows parents/guardians to fill out CACFP paperwork (income and enrollment forms) and sponsors to sign and approve those forms electronically.
How is Ready Records different from My Food Program?
Ready Records only collects electronic signatures from parents/guardians and sponsors on CACFP income and enrollment forms. My Food Program is a comprehensive system to manage CACFP and/or SFSP operations including attendance, meal counts and claims creation.
Can Ready Records be used without My Food Program?
Yes, you can use Ready Records without My Food Program. Sponsors are also welcome to use My Food Program without using Ready Records. In addition, we never charge our customers for services that they do not use. We have no intention to require a subscription to Ready Records in order to use My Food Program.
What questions do parent/guardians answer in Ready Records?
The United States Department of Agriculture developed a web-based prototype application for free and reduced price school meals which is the basis for Ready Records. We changed the language to reference the CACFP instead of school meals and added questions about typical days and hours in care and usual meals eaten while in care. Parents/guardians will answer questions covering the following topics before applying their electronic signature:
- Children’s names, birthdates and schedules
- Participation in SNAP, TANF or FDPIR
- Child’s status as a foster child, homeless, migrant or runaway
- Income earned by any children and adults in the household
- Child(ren)’s race and ethnicity
Will my state agency accept the income and enrollment forms created from Ready Records?
State agencies have authority to set recordkeeping requirements. We encourage each sponsor to contact their state agency and ensure that electronic collection of CACFP income and enrollment forms is allowed. We do believe that using the USDA prototype application will reduce barriers to state agency approval.
Can Ready Records collect enrollment information and not income information?
Yes. The parent/guardian has the option to decline to provide income information and Ready Records will still generate an enrollment form that sponsors can approve.
How do we get parent/guardians to complete Ready Record requests?
You can download our Parent Flyer and send this to your parents/guardians. This will explain where the email is coming from and simple instructions on how they can complete the forms.